excel spreadsheet template for employee schedule

*The option for the dropdown reduces all chances of error as there is little or zero chance of you making a mistake*Īnd that’s it. For example, if an employee takes a morning off for a dentist’s appointment on October 2 nd, you need to choose the dropdown option, and you will see the type of absences come up, you have to select what type of absence you’re applying for and choose that option. Using the appropriate code, fill in the boxes on your spreadsheet. When creating our spreadsheet, we put as many types of leave in as possible whilst keeping things simple. Make sure each tab has your employees in the same position otherwise the “Year Total” tab will not work properly. In the spaces marked “Employee 1”, place your employee names in. Each month tab on the spreadsheet has spaces for three teams – really, this is the maximum amount of teams a business should even consider using a spreadsheet for! Here are a number of things you need to do before you begin.įirstly, you will notice that there is space to add different details into the spreadsheet. You can normally fill up the spread sheet according to the months, and it will add up in yearly total as a summary, making calculations very simple for you. We also added different colour coding to the options of the type of absences, which will make it convenient and easy for you to understand and differentiate the different type of absences.įrom the dropdown, you can choose whatever the holiday type is, and then it will be automatically added in the spread sheet without any error. There 3 sections in our spread sheet, which consists of 3 departments and various numbers of employees, but you, are free to change the number of departments of employees as per your requirement.

We aim to solve this with our spreadsheet. Doing our own research, we have recognised that other such spreadsheets can be unnecessarily complex and hard to understand. We have tried to make the spreadsheet as simple as possible to use. This brief article will explain how to use this resource and how to make the best of it. Hopefully this free resource, in the form of an Excel Spreadsheet, will encourage you to look into LeaveMonitor further! However, we recognise that some businesses with a few employees may not be able to afford such a system, or some may want to use a excel file. However, we have created an excel template to track staff absence – completely free of charge.

At LeaveMonitor, we are very proud our automated absence management system, the benefits of which you can read about here.

Excel spreadsheet template for employee schedule